Customer Account Specialist

Position Description

Job Summary

POSITION SUMMARY

Consistent with Gypsum Customer Service strategy and objectives, and under the supervision of the Customer Service Manager and CS Supervisors, the CAS is responsible for managing the accounts in their assigned territory by establishing a strong customer relationship based on trust and responsiveness.  The CAS will deliver a superior level of customer experience and world-class service by accurately processing customer orders in an efficient manner to ensure customer demands are met.  The CAS will also manage customer complaints and issues, and is empowered to resolve service exceptions in a timely and professional manner. 

ESSENTIAL DUTIES

  • Process customer sales orders in accordance with published product lead times and Service Charter policies ensuring accurate and timely delivery of product from multiple product lines across several plant locations.
  • Ability to multi-task and prioritize issues with competing priorities.
  • Maintain constant contact with customers, sales representatives, Credit department, Logistics and suppliers regarding information on scheduled shipments, product availability and credit status.
  • Prepare various forms and reports for assigned territory such as open orders, allocation summaries and other necessary documents to facilitate effective business operations.
  • Assist customers in an empathetic manner with questions and concerns regarding product quality, shortages, and damages, billing errors and delayed deliveries.
  • Properly escalates the most complex issues to appropriate personnel, and tracks issues through to completion ensuring necessary follow-through on all open items.
  • Utilize SAP and Salesforce.com to process sales orders and track customer satisfaction cases.
  • Document all service related issues in the Salesforce reporting database and log all calls correctly.
  • Maintain customer accounts with up-to-date information, and maintains and updates multiple shared documents for the Customer Service team and Gypsum Business Unit.
  • Properly file all original documents in paperless document management system daily.
  • Respond to customer inquiries, such as inventory availability and technical product information. 
  • Work closely with centralized Planning Dept. and Logistics to adjust production or shipping schedules for Special product requests and outlier shipments within an acceptable/specified timeframe.
  • Coordinate with Logistics to build efficient load plans and schedules utilizing various mode-mix tools and shipping options, such as: Truck (full-truck loads, partial pooled loads and LTL), Rail and Flats.
  • Cross-train with peers during lower volume periods to better assist our customers.
  • Eager and willing to openly participate in regular coaching conversations and feedback sessions.

OTHER DUTIES AND RESPONSIBILITIES

  • Must be able to work well in a cohesive team environment as part of a complex and highly collaborative workplace.
  • Collaborate with cross-functional teams on multiple projects and Customer Service initiatives.
  • Proactively solicits feedback from both Customers and Sales Team to improve our service, and works to increase our level of service.
  • Periodic travel to visit customers/production locations with or without outside sales representatives.
  • Attend product training sessions.
  • Maintain daily communication with plants regarding production schedules, transportation and inventories.
  • Promote product sales through inside sales functions.
  • Participate in Customer Order Fulfillment Team (COFT) meetings.
  • Required to perform other duties as assigned.

Required Qualifications

MINIMUM KNOWLEDGE AND SKILLS REQUIRED

  • Must exhibit high personal values, and actively strive to Cultivate Customer Intimacy, Act as an Entrepreneur, Innovate, Be Agile and Contribute to our Open and Engaging Culture.
  • Requires a high school degree and experience in sales, call center, product support, account management or similar environment.
  • Excellent communication skills, both written and verbal.
  • Strong interpersonal and relationship management skills.
  • Experience and comfort in various conflict resolution scenarios.
  • Exhibit adaptability and very strong problem solving and decision making skills.
  • Must be energetic, results driven and capable of working in a team environment.
  • Requires proficiency with Microsoft Office Suite, and experience with ERP systems such as SAP.   

PREFERRED OR DESIRED QUALIFICATIONS

  • Knowledge of SAP ERP operating systems, inventory management, manufacturing processes, production scheduling.
  • Experience with Salesforce.com preferred.
  • College degree or related experience in Supply Chain, Customer Service or Logistics preferred.
  • Interest in growth and development throughout the organization.

WORKING CONDITIONS

Normal office environment of 8 hour day with travel approximately twice annually.

Must be available to work various shifts from 7:30A – 7:30PM depending on business needs, with rotating schedules and ability to work-from-home in inclement weather upon successful completion of training program.  Must have high-speed internet connection and phone service while working from home.

If visiting any manufacturing locations, may need to enter areas with limited HVAC, exposure to industrial solvents, noise, dust, temperature changes and some chemicals. Must be capable of wearing Personal Protective Equipment necessary to comply with government and company safety standards.

PHYSICAL DEMANDS

Requires long periods of sitting, working on a computer or speaking on the phone.

If visiting any of our manufacturing locations, may need to safely climb steps or stairs to various levels within manufacturing plant.

Travel requires using airlines and rental cars.


Company Summary

Through the responsible development of innovative and sustainable building products, CertainTeed, headquartered in Malvern, Pennsylvania, has helped shape the building products industry for more than 110 years. Founded in 1904 as General Roofing Manufacturing Company, the firm's slogan "Quality Made Certain, Satisfaction Guaranteed," inspired the name CertainTeed. Today, CertainTeed is a leading North American brand of exterior and interior building products, including roofing, siding, fence, decking, railing, trim, insulation, drywall and ceilings.

A subsidiary of Saint-Gobain, one of the world’s largest and oldest building products companies, CertainTeed has more than 6,300 employees and more than 60 manufacturing facilities throughout the United States and Canada. www.certainteed.com

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

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Customer Account Specialist

Location: Malvern

Posting Date: 09/24/2020

Job Code: 582009

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